administrative resources

Student Event Planning

Please follow the guidelines below to ensure that all HST events meet the requirements of HST's parent institutions. An "HST event" is defined as one that is funded by HST, sponsored by members of the HST community, or advertised via HST communications.
When planning an event, please contact Laurie Ward (laurie@mit.edu) or Patty Cunningham (pat_cunningham@hms.harvard.edu) to make sure that you arrange proper permission for the use of space, the presence of alcohol, and the potential need for security arrangements. There are strict institutional policies regarding alcohol served at MIT and Harvard events, and HST is determined to insure that all events comply with these policies.

Reserving Event Space

Spaces used for social events may be scheduled and controlled by HST, Harvard Medical School, Harvard School of Engineering and Applied Sciences (SEAS), MIT's Campus Activities Complex, MIT's Schedules Office, or individual departments within one of these institutions. Spaces are often booked far in advance. Please be sure to leave yourself enough time to book the space you want; this can range from only a day or two for meetings in small conference spaces controlled by HST to several months for popular campus event facilities. For details about how to book spaces, contact Laurie Ward (laurie@mit.edu).

MIT Event Policies and Procedures

MIT Alcohol Policy

HMS Event Policies and Procedures