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The Operating Room As A Complex System: New Models Of Risk And Error

Meghan M. Dierks, MD
MIT Medical Informatics 1999

Peter Szolovits PhD
Professor-Electrical Engineering Computer Science

Department of Surgery, Brigham and Women's Hospital (BWH)
Risk Management Foundation, Harvard Medical Institutions

In an effort to understand patient safety and 'unexplained' variations in outcome in complex and dynamic medical environments, we conducted a systems analysis in the operating rooms at BWH. Using a prospective sampling strategy, we developed a detailed description of the system state throughout pre-, intra- and post-operative phases. We identified critical interdependencies between people, information/material resources, instrumentation, procedures and other previously unrecognized ('latent') system properties that contributed to 11 adverse clinical events. With these data, we developed new predictive models of risk and causality and are redesigning processes and information flow to improve safety. Because of its sensitivity, we are now integrating systems analysis into standard safety audits at several Harvard-affiliated hospitals.

We performed a systems analysis of 10 complex reconstructive operations at BWH, evaluating system performance as a function of clock time, process time, scheduling cycles, information/material resource utilization, case stage and intensity, and concurrent activities. Using standard clinical outcome process variables, we identified 11 adverse events. Reconstructing the system state at intervals, we found that most adverse events were the result of: [1] previously unrecognized and poorly-synchronized interactions-interdependencies between individual system components; [2] interruptions in information flow or degradations in the quality of data; [3] byproducts of 'standard' protocols that increased, rather than decreased complexity. As in other complex systems (e.g., neural dynamics of auditory cortex, Boltzmann machines, etc.) global performance depended on a large number of locally-interacting elements, back-propagation and boundary effects. We used the data to develop new models of risk and to redesign scheduling cycles, protocols, technology use, and information flow to control complexity, optimize system performance and reduce the incidence or severity of adverse events in these settings (i.e., identify control laws that stabilize the system, keeping state vectors bounded).



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(last modified 3/12/03)