administrative resources

MIT Event Policies and Procedures

MIT event registration is required for most events, for lising of what types of events require registration see MIT Event Registration.

Steps to take to registering a student hosted event at MIT:

  1. Register your event no later than least ten (10) business days prior to the event
  2. Before submitting the online Event Registration Form through Atlas, Events (requires the use of MIT personal and web certificates)
    1. Designate a TIPS certified person to serve alcohol OR host event with 3rd party licensed bartender
    2. Determine an Event Host who will be responsible for the event and present for its duration. This should be a current HST student who is familiar with MIT Event policies.  S/he should complete the Student Event Planning Orientation (also known as Event Planning 101) in Atlas, found under the Planning Resources tab.
    3. Reserve location. Staff in the Academic Office can assist with reserving space in E25 or advise you on other MIT campus locations.
  3. Register event as
    1. Planner/Event Host = Grad. Student/Group
    2. Sponsors/Student Group Type = Assoc. of Student Activities (ASA)
    3. Sponsors/MIT Group Name = HST Student Community
    4. Alcohol/Sponsoring Department = Ofc of the Dean for Graduate Education (ODGE)

For more details, see Student Life Programs' MIT Event Planning Guide and consult the MIT Alcohol Guidelines.

Staff may find more information on the Admin Connect and MIT Institute Events and Information Center event planning websites.